Contract position through IPS Staffing, which is a staffing company that works to assign its employees to contract assignments with corporations. We focus on the technology sector primarily and have great relationships with our clients.

Great reasons to join our team: Medical, Dental, Vision, PTO, Paid Holidays, and more!

Detailed Description

The position will provide direct Administrative Assistance to the assigned Netsync Director to assist with day-to-day functions, including but not limited to travel, reports, scheduling, etc.

Roles and Responsibilities:

  • Sit at the front desk and answer any calls that come through
  • Greet any guests that may come into the office for meetings
  • Responsible for planning, organizing, and scheduling meetings as assigned
  • To coordinate, attend, and takes minutes for team meetings
  • Manages and completes expense reports for the team including, collection and uploading of all printed and digital receipts
  • Maintains manager and team member's calendars
  • Completes sales and commission reports as assigned
  • Completes special projects as assigned
  • Schedules and coordinates other outside events for Director and team as assigned
  • Responsible for booking travel
  • Responsible for following up with Account Managers on specific account status's and maintaining updates for accounts in CRM (internal sales database)
  • Liaison for issues that may need to be resolved, including but not limited to spending or credit card increase requests or inter-departmental issues and communications
  • Assists HR with pre-screening and setting up interviews for team openings as needed
  • Compiles and edits weekly reports and sends them out to the team

Additional Duties:

  • Other duties as assigned

Skills and Experience:

Needs to have the following:

  • Ability to juggle multiple projects with superb accuracy
  • Strong sense of urgency and problem-solving skills
  • A "do whatever it takes" mindset
  • Detail-oriented with good analytical skills
  • Ability to write, speak, and interact clearly and professionally
  • Extremely organized with strong time-management skills
  • Highly proficient in all aspects of the Microsoft Office
  • In-depth knowledge of Outlook
  • In-depth knowledge of Excel
  • Self-motivated
  • Outgoing and directive personality

Minimum Qualifications/Technical and Education Requirements:

  • High School Diploma Required
  • Bachelor's Degree from an accredited university preferred
  • 1-3 years' office experience a must
  • At least one-year supporting executive-level managers or directors